BRITISH OPEN CHAMPIONSHIPS

Requirements and Guidelines for Meeting Organisers

1 Selecting rounds for the Championship ....2 What organising clubs provide.... 3 Entry Fees and Levy ....4 Running the meeting...
Typical formats for 1/32 Meetings and 1/24 Meetings..... Championship rules .... Application form to hold a meeting

1 Selecting rounds for the Championship

The BOC Coordinator is responsible for deciding the number of rounds in the championships and deciding which venues will be used. Clubs are invited to make bids to hold rounds. Club’s bids should inform the BOC Coordinator on the following points.

The suitability of the track*
The suitability of the club and clubroom –

1 pit space (typically for at least 20 in 1/32 and 30+ in 1/24) ,

2 toilets (which must be open throughout the meeting) ,

3 heating (for winter rounds),

4 catering, access and car parking

Experience of the organising club in running the meetings
Organising clubs must have appropriate public liability insurance cover
Organising clubs are expected to be BSCRA registered
The acceptability of any additional rules the club requires

In deciding rounds the BOC coordinator will also take into account

The popularity of venues with the entrants
The balance between northern and southern rounds
The support the club’s members have given to the championship.
How frequently the clubs have held rounds

* Tracks must meet the track standards in the BSCRA Handbook. Tracks that have successfully been used for BOC rounds in recent years are acceptable.
Typically new tracks for 1/32 rounds should be at least 24 meters lap length and meet the 100 mm minimum lane spacing rule for new tracks in the BSCRA handbook.

(Details for 1/24 tracks to follow)

In both scales tracks should be designed so someone of average height can reasonably marshal them without the need for track calls. This means there must be good access to the corners without bridges or other pieces of track delaying marshalling. Reasonable access to the rostrum is also expected.

2 What organising clubs need to provide

Clubs are responsible for providing

The track including power supply and race control system in good working order, and keeping it in good working order.
Officials to run the meeting (see BSCRA Handbook for advice on this)
The trophies
Collecting entry fees and paying the BOC levy to the BOC coordinator
A full set of results for the BOC coordinator and BSCRA web site
A race report including tech charts for Slot Car Racing News
Appropriate public liability insurance cover. (If the slot car club is part of a sports club or motor club, the slot club may already be covered by their public liability insurance. It is the slot car club’s responsibility to check and if necessary arrange their own insurance)

3 Entry Fees and Levy

1/32 Meetings – typically entry fee 12-20 pounds for all 3 classes

BOC levy paid by the meeting organisers to the BOC - 25 pounds per meeting

1/24 Meetings – typically 25-30 pounds for all 3 classes (up to £35 for a 3 day meeting) BOC levy - 25 pounds per meeting

4 Running the meeting

2 months prior to the meeting
For 2 months prior to a 1/32 BOC meeting, keep a record of who has run on the track. They will not be eligible to race at the meeting (see BSCRA Competition rule 22)

At least 1 month prior to the meeting

1 Decide on meeting opening times and race format See typical formats for 1/32 Meetings and 1/24 Meetings

2 Consider any special regulations. For example some clubs impose a minimum 0.5mm ground clearance rule in 1/32 Saloon and sports/GT, ( 0.5mm is already required for 1/32 F1 and all 1/24 classes) If you need anything beyond this, please contact the BOC coordinators advice.

3 Decide what catering you can provide. Competitors much appreciate clubs serving food and hot drinks, but if that is impractical they can bring their own supplies.

4 Competitors much appreciate a hotel list, please provide at least some information on accommodation in the area.

5 Publish all the above either on your club web site or send it to the BSCRA web editor for inclusion on the BSCRA web site.

6 Make sure you have the trophies ordered and check you have a stock of any long lead time items that might be needed like pre-printed stickers and track braid / tape.

Immediately prior to the meeting

1 Prepare the track for the meeting, Do any necessary repairs. It is normally expected that the track will be cleaned and regooped in the week prior to the meeting.

2 Make sure you have a stock of any short lead time items that might be needed like PVC tape for stickers, printer paper and ink, light bulbs, catering supplies, toilet paper and soap

3 Have access to the current driver grading list (for 1/32 meetings) and BSCRA membership list

At the Meeting

1. See the guidance in the “Organising a Meeting” section of the BSCRA Handbook.

2. Don’t forget to appoint somebody to write the race report, collect the chart information and take some photos

3. Make sure you have a copy of the results, and provide the BOC coordinator and BSCRA web site editor with a copy.

1/24 BOC Format Guidelines

3 Classes are run BSCRA 1/24 Production Saloon, Open Group 12 and Eurosport.

Typical Race format for each class

Qualifying

1 driver at a time, 1 min qualifying. All laps timed with the best single lap to count.

These seed the drivers for the finals

Finals

Every driver has an equal length segmented final with timed lane changes. The total laps and part of a lap decide the final result, you can win from any final. The slowest qualifiers race in the first final and so on until fastest qualifiers race in the A final

Where numbers permit, each final should have the same number of lanes used. Spare lanes or sit outs are used where this isn’t possible. It is preferred to make the heats as even as possible, for example with 45 competitors three 8 man heats and three 7 man heats is preferable to a 5 man heat and five 8 man heats.

For 8 lane tracks, every driver has a 8x 3min segmented final

For 6 lane tracks, every driver has a 6 lane segmented final The organiser can decide if all the segments are 3 or 4 min.

Typical Timetable for a 2 day meeting

Saturday.
Doors open 8am.
Free practice until 11.00
11.20 approx G12 Production Saloon Qualifying.
Followed immediately by the Saloon Race.
Free practice until 5pm followed by OG12 Qualifying if enough want to do it.
Doors close 6pm.

Sunday.
Doors open 8am.
Free practice (primarily for Sunday arrivals) until 10am.
10am OG12 Qualifying.
Followed immediately by the OG12 race.
Euro Sport practice until 1pm latest.
Euro Sport Qualifying followed immediately by the Euro Sport race
Presentations and close

1/32 BOC Format Guidelines

3 Classes are run BSCRA 1/32 Saloon, F1 and Sports/GT

Typical Race format for each class

Qualifying

Each driver has two 3 min qualifying heats on alternate lanes. The best 3 min run to count.

These seed the drivers for the finals

Finals

Every driver has an equal length segmented final with timed lane changes. The total laps and part of a lap decide the final result. The slowest qualifiers race in the first final and so on until fastest qualifiers race in the A final

Where numbers permit, each final should have the same number of lanes used. Spare lanes or sit outs are used where this isn’t possible. It is preferred to make the heats as even as possible.

For 4 lane tracks, every driver has a 4x 3min segmented final

Alternatively Step Up Finals can be run. Slowest 4 drivers go to the first 5 min final, the winner (or first 2) moves up to meet the next fastest qualifiers in the second 5 min final and so on until the 2 or 3 fastest qualifiers are joined by the drivers moving up from the penultimate final to decide the top 4 places in the A final. This can be used in one or more classes if the meeting is headed for an inconveniently late finish.

Typical Timetable

Saturday.
Doors open 1.00pm.
Free practice until 5.30pm
Doors close .

Sunday.
Doors open 8am.
Free practice (primarily for Sunday arrivals) until 10am.
10am Saloon qualifying.
Followed immediately by the Saloon finals.
Followed immediately by F1 qualifying followed immediately by the F1 Finals
Followed immediately by Sports/GT qualifying followed immediately by the Sports/GT Finals
Presentations and close